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Privacy Notice

Last edited: 9 November 2026

Building on years of experience in data protection and privacy support, MyData-TRUST is imposing itself as a reference in organizing data protection events dedicated to the Life Sciences sector.

To promote these events and allow everyone who is interested to quickly find relevant information about them, this Data Privacy for Health (“DPH”) Website has been created.

With this Privacy Notice, MyData-TRUST wants to make sure that you understand what personal information is collected about you and how we use it, if you participate in one of our events (as speaker or participant) or if you contact us to get more information about them.

You will first find generic contact information, and details about your data protection rights.

You can then find dedicated information, depending on whether:

  • You registered to participate in one of our events (On-site events, or LinkedIn Lives);
  • You are speaking at one of our events (On-site events, or LinkedIn Lives);
  • You are submitting a request via the contact form on the DPH Website.

1. Contact Information

MyData-TRUST (Data Controller)

Headquarters: Avenue Lavoisier 18b, 1300 Wavre, Belgium (+32 (0)65 55 41 20)
Data Protection Officer (DPO): [email protected]

Belgian Data Protection Authority

Autorité de la protection des données / Gegevensbeschermingsautoriteit (APD-GBA)
Rue de la Presse 35 / Drukpersstraat 35
1000 Bruxelles / Brussel
Tel. +32 2 274 48 00
Fax +32 2 274 48 35
Email: [email protected]

For the contact details of other Supervisory Authorities, see the EDPB members list or, for the UK, the ICO.

2. Your Rights

According to data protection laws, you may request the following rights:

  • Information: You have the right to be informed about the processing of your personal data.
  • Access: You have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, all necessary information to make the process transparent.
  • Rectification: You have the right to require rectification of inaccurate or incomplete data about you.
  • Erasure: You have the right to request the deletion of your personal data under certain circumstances.
  • Restrict processing: You have the right to restrict processing of data under certain specified circumstances.
  • Data portability: You have the right to request for the receipt or the transfer to another organization, in a machine-readable form, of your personal data.
  • Right to Object: The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her.
  • Right to withdraw consent: When you have given your consent for the processing of your data, you can withdraw it at any time without justification.

If you would like to exercise your rights, or make a complaint about how we handle personal data, please contact MyData-TRUST Data Protection Officer at [email protected].

You also have the right to lodge a complaint with your local Data Protection Authority in the Member State of the European Union of your habitual residence, place of work or place of the alleged infringement if you consider that your personal data is not processed in accordance with applicable laws.

3. Information for Event Participants

If you register to participate in one of our data protection events (like MD-T Summits) or to our LinkedIn Live, we can process the following information about you:

Participation to MD-T events (e.g. MD-T Privacy for Health Summits)

Before the event: we’ll collect (through our ticketing platform) and use your information to manage your registration and participation to our events. More specifically, this may involve processing your information to proceed with and confirm your registration; to manage the payment of the registration fee; to send you any necessary detail about the event beforehand; to prepare a badge for you; and check you are properly registered when you arrive at the event.

Information processed will include the information requested in the registration form (e.g. Contact details (name, email, address, phone); professional details (company name and type of company), Payment details (card information); names and titles of the persons that will attend the event (e.g. if you register for several persons)).

This processing is necessary for the performance of a contract concluded between you and MD-T. If you do not provide MD-T with the requested information, it will not be possible to manage properly your registration and participation to the event.

MD-T will keep your registration information as long as needed to manage your participation to the event. In addition, we may keep internally payment information after the event, in accordance with legal provisions.

During the Event: MD-T may take some photos to use them for promoting the event or its next editions on its social medias (e.g. LinkedIn, …) and websites. Some warnings, in the form of posters, will be positioned at the event to ensure it is fully clear that you enter an area where photos may be taken, and to redirect you to this Notice.

When you enter these areas, we consider we have your implicit authorization to appear on wide shots of the event. Wide shots are generic photos not targeting a specific person or group of persons, and which are aiming to show the global atmosphere of the event.

In addition, if you pose for a targeted photo, we consider you are giving us a clear affirmative signal that you agree to the capture and use of this photo as described here, for the purpose of communicating about the event on MD-T social medias and websites.

We insist however on the fact that you can change your mind at any time. For example, in case photos where you appear have been taken at the Event but you no longer agree afterwards to their use, you can liaise with us and we will take the necessary steps.

If you do not agree to appear on photos taken during the Event (whether being wide shots and/or targeted photographs), you can take at the entrance (or ask an organizer for) a different layer for your badge. This way, it’ll be fully clear that we cannot take pictures where you appear.

In addition, we kindly ask you to not voluntarily pose on organizers’ photos, if you do not agree for them to be captured and used as described here.

MD-T organizers may also invite you to participate in short interviews to talk about your background and the event. More specifically, you may be invited to introduce yourself and answer 4-5 questions about the Event, your background and Data Protection field, while you are recorded. The goal is to develop some materials that we can use to promote the Event on our social media (e.g. LinkedIn, YouTube Channel, …) and websites.

Please note also that MD-T may choose to use solely some part of the interview in the final video footage. We will however not cut any part of the answer provided to one specific question.

Participating in those interviews is totally voluntary. Therefore, we will ask you if you agree to participate before recording you. If you do not want to participate, please decline the proposal. If you agree to participate, we consider that we have your authorization to record and use your interview as described in this Privacy Notice. Should you have any question about these interviews in addition to the information contained in this Privacy Notice, please ask it to the interviewer before the recording.

MD-T will keep internally photos and interviews for some months after the event, for as long as this is relevant for communication purposes (e.g. just after the event and, potentially, before a next edition).

However, please be aware that, if a photo/interview has been used to promote MD-T activities on its social medias and website, it may remain available as long as the support/ publication containing it is available. In case you would like a published photo/interview to be removed, please contact us.

MD-T does not sell or trade your personal data. We may however store your personal information on our internal hosting platforms.

For Speakers: Travel and Accommodation Arrangements

MD-T events are primarily organized to encourage knowledge sharing and professional exchanges within the Life Sciences community. As these are not-for-profit events, we kindly ask all speakers to be mindful of costs when arranging their travel.

Speakers may book their own transportation (flights, trains, etc.), provided that the costs remain reasonable and proportionate to the purpose of the event. We encourage speakers to choose economy-class travel and cost-effective options whenever possible.

If overnight accommodation is required, hotel reservations must be arranged directly by MD-T. Speakers should not book their own accommodation with the expectation of reimbursement unless explicitly agreed upon in writing with the MD-T organizing team beforehand.

Any travel expenses submitted for reimbursement must be supported by appropriate receipts and are subject to review and approval by MD-T. Only reasonable, pre-agreed expenses will be eligible for reimbursement.

We sincerely appreciate our speakers’ contributions and understanding, which help us keep these events accessible and focused on sharing expertise.

LinkedIn Lives

If you register to watch an MD-T LinkedIn Live, we’ll process personal information about you. Specifically, when creating an event for a LinkedIn Live, we usually choose to request the completion of a registration form. In this case, it will not be possible to register for the Live without completing the form. If you choose to complete it to participate in such event, MD-T will receive and process some personal data about you.

In the registration form, you will have to submit your first name, last name, email address, job title, company name, and country/region. After you submit this form, MD-T will be able to access this information by downloading a file from the “Manage Attendees” section of its LinkedIn Live. This information may be used to communicate relevant information about the LinkedIn Live, thank you for your participation or share with you the replay after the Live.

Such processing of your personal data is based on our legitimate interests in managing your participation and communicate about the LinkedIn Live you registered for.

Registered attendees’ data will be available for MD-T to download it as long as technically permitted by LinkedIn (e.g. for one year from the date of registration). For its part, MD-T does not keep the downloaded information for longer than needed to ensure communication around the specific Live you registered for (see however information about newsletters distribution list).

In addition, if you agree to the use of your information to send you commercial communication about our offerings (by ticking the related box in the registration form), your information will be shared with MD-T Sales department. They may then contact you to directly discuss MD-T services that may be of interest for you and your company. If you want to remove your authorization to be contacted by our Sales team to receive commercial communications about our offerings, please contact our DPO.

MD-T is not selling or sharing information with someone else for their own use. We may however store your information internally in our folders and we use Brevo to send our data protection related communications.

Newsletters Distribution List

If you participate in one of our data protection events or LinkedIn Live, you will be added to our newsletter distribution list, to receive regular updates and communications about developments in data protection field. It will mainly consist in sending you emails (approximately once per month) containing our newsletter or invitation to our data protection related events.

More specifically, our newsletter focuses on the news in the Data Protection field. It can also include information on events, articles, links to webinars, all of this being related to data protection. You can also, independently of our newsletter, receive invitations for data protection events and/or LinkedIn Lives.

We will send you data protection related communications based on MD-T’s legitimate interest to provide you with information related to data protection field, and that may be interesting for you as you have registered to a LinkedIn Live or other event on this topic.

You will remain in our distribution list until you object to receiving our data protection communications. To do so, you can use the “unsubscribe” link in each of our communications. You can also contact our DPO.

4. Information for Event Speakers

As organizer, MD-T needs to ensure that its events are promoted before taking place. If you agree to speak at an MD-T event (e.g. MD-T Summit, LinkedIn Live), MD-T will therefore process personal data about you (e.g. your name, title and company name, picture, speech/live title) to create and publish the event agenda and/or promote the event before it takes place (whether on its social medias (e.g. LinkedIn), internal and external newsletter and website). MD-T may also, from time to time, use information to communicate about past events to promote new editions of it.

Your personal information (e.g. name, contact details; title and company name, picture) is also needed to manage your participation to events (communicate with you about the practical aspects, organize your session, prepare your badge for on-site events, provide your slides to attendees…).

The use of your information, as a speaker, is based on MD-T’s legitimate interests in ensuring a good participation to its events, and make it a success for all attendees, MD-T and the speakers involved.

Specific Information: On-site Events

During the event, you may appear on pictures taken during events. Indeed, you can be photographed while you are presenting a session. Such photos may be used for promoting the event or its next editions on MD-T social medias (e.g. LinkedIn, …) and websites.

When you participate as a speaker, we consider we have your implicit authorization to appear on wide shots of the event. Wide shots are generic photos not targeting a specific person or group of persons, and which are aiming to show the global atmosphere of the event. We also consider that you agree to pictures being taken, while you are giving your session.

If you do not agree to appear on photos taken during the event (whether being wide shots and/or targeted photographs), please inform the organizer.

MD-T organizers may also invite you to participate in short interviews to talk about your background and the event. More specifically, you may be invited to introduce yourself and answer 4-5 questions about the event, your background and data protection field, while you are recorded. The goal is to develop some materials that we can use to promote the event on our social media (e.g. LinkedIn, YouTube Channel, …) and websites.

Please note also that MD-T may choose to use solely some part of the interview in the final video footage. We will however not cut any part of the answer provided to one specific question.

Participating in those interviews is totally voluntary. Therefore, we will ask you if you agree to participate before recording you. If you do not want to participate, please decline the proposal. If you agree to participate, we consider that we have your authorization to record and use your interview as described in this Notice. Should you have any question about these interviews in addition to the information contained in this Privacy Notice, please ask it to the interviewer before the recording.

Specific Information: LinkedIn Live

If you agree to participate in a LinkedIn Live, it will be recorded and can also be shared with the Live Attendees. This processing is based on MD-T legitimate interests in ensuring follow-up with participants, after the Live.

5. Contact Form

We can process your information to answer the queries you make by email (via our generic contact email address), or by using the contact form on the Website.

At this occasion, we’ll process personal information such as your name, email address, content of the request.

This processing is based on MD-T legitimate interests in answering your requests or queries. We understand that the processing of these data is also beneficial to you to the extent that it enables us to assist you adequately and answer the queries raised. We will process your data for the time necessary to answer your request.

6. Cookies

As for the use of cookies for the functioning and managing of the Website, please refer to our Cookie Notice.